Homelessness is a crisis that affects communities across the United States, and organizations providing homeless services face significant data management challenges. Fortunately, the use of Homeless Management Information System (HMIS) technology can help service providers keep track of their program’s specific data, as well as HMIS compliance data.
What is HMIS?
HMIS is a computerized system designed to track homeless services utilization and outcomes for individuals and families experiencing homelessness. This system collects data from service providers and aggregates it into reports that help communities better understand and address homelessness. The U.S. Department of Housing and Urban Development (HUD) requires Continuums of Care (COCs) to collect data through HMIS.
Organizations using HMIS must comply with a set of requirements established by HUD. HMIS requirements include data collection, privacy and security, data quality, reporting, and participation in the Annual Homeless Assessment Report (AHAR) and Annual Performance Report (APR). Service providers must ensure that the data they collect is accurate, timely, and complete, and must make efforts to protect the privacy and confidentiality of homeless individuals.
HMIS Guides and Tools
HUD offers a range of resources to assist service providers in using HMIS, including HMIS manuals, implementation guides, data standards, and software specifications. These tools provide a framework for implementing HMIS and help organizations understand the requirements and expectations for HMIS use.
HMIS Regulations and Notices
HUD has issued a number of regulations and notices related to HMIS, including the Notice of Funding Availability (NOFA), the Continuum of Care Interim Rule, and the HMIS Data and Technical Standards Notice. These regulations and notices provide guidance on issues such as program requirements, funding availability, data standards, and privacy and security.
One tool that is particularly useful for organizations using HMIS is the ECM’s HMIS Module. This module enables organizations to manage both HMIS compliance data and day-to-day operational data in one centralized location, streamlining data management and freeing up more time for serving clients. The module includes HMIS assessments, Service Planning, Service Entry, and Bed Nights, as well as best practices in case management, such as the Arizona Self-Sufficiency Matrix, service planning and service provision, and outcomes management. The ECM HMIS Module can help organizations become HMIS compliant with ease and simplify their data management processes.
If you are an organization providing homeless services, you won’t want to miss the upcoming webinar, “Confronting the Homelessness Crisis: How HMIS and Case Management Can Help.” This live demo and Q&A session on March 1st at 10am PT/1pm ET will provide a behind-the-scenes look at the ECM HMIS Module and how it can help you manage data more efficiently. Join us to learn more about the game-changing benefits of the ECM HMIS Module and how it can revolutionize the way your organization manages data. Register here!